Job Description

Job Description

Job Description

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment in Millington, TN. This position is responsible for providing comprehensive administrative support to management and staff, facilitating communication, and managing schedules to optimize productivity. The ideal candidate will coordinate travel arrangements, maintain accurate records, and organize meetings to support business objectives. By managing multi-line phone systems and general office duties, the Administrative Assistant helps create a professional and organized workplace. Ultimately, this role contributes significantly to the overall success of the organization by enabling seamless administrative processes and effective time management.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience in general administrative or clerical roles.
• Proficiency in calendar management and scheduling software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience with travel arrangement and itinerary planning.
• Familiarity with multi-line phone systems and office communication tools.
• Knowledge of records management best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Previous experience supporting senior management or executive teams.

Responsibilities:

• Manage and maintain calendars for multiple team members, scheduling appointments and coordinating meetings to avoid conflicts.
• Arrange domestic and international travel plans, including booking flights, accommodations, and transportation.
• Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
• Perform general clerical duties such as filing, data entry, and managing correspondence to ensure accurate records management.
• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes, while ensuring all logistical details are addressed.

Skills:

The required skills such as general administrative tasks, calendar management, and arranging meetings are essential for organizing daily workflows and ensuring efficient time management. Maintaining calendars and managing multi-line phone systems facilitate smooth communication and scheduling within the office. General clerical skills and records management are used daily to keep accurate documentation and support operational needs. Travel arrangement skills enable the assistant to coordinate complex itineraries, ensuring seamless business travel experiences. Preferred skills like proficiency in Microsoft Office and experience supporting executives enhance the ability to deliver high-quality administrative support and improve overall office productivity.

GENCO General Contractors of P.R. Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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